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Mopar Event Specialist
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Discussion Starter #1
Several of our event sponsors and vendors are going the extra mile to provide parts and accessories for a raffle that will be run at the SRT Nationals. We're still working on the procedure details, including pre-event and during event ticket sales, as well as starting to announce the products that will be there to be won by participants.

A big question has been raised, and although the solution seems simple, and fair to us, it could probably use some tweaking.

This is a time of war, a time when many of our members of the Armed Services are unable to attend this event, an event which is a luxury afforded by their sacrifice.

The organizing committee believes that as the announcements of what is being donated by our vendors and sponsors starts, many people who are not attending the event will want an opportunity to win the prizes. We don't think this is fair, with the possible exception of members of the Armed Forces, deployed or not.

As a member of the SRT community, attending the event, or not, do you think an exception, allowing members of the United States Armed Forces, who are not registered for, or attending, the SRT Nationals should be able to prepurchase raffle tickets?

The drawing will take place on Saturday at the track, probably around lunchtime. If an Armed Services member who is not in attendance were to win one or more of the raffle drawings, they would need a person in attendance to represent them.

For all others, attendance at the event, and the drawing would be required.

What are your thoughts? What would you expect as either a member of the Armed Forces, or a civilian, to keep things fair for everyone?

Obviously, this is something we want to do, otherwise this message would be worded much differently. I also understand that not openly supporting this effort could cause an uncomfortable situation for some people. The members of the Armed Forces are serving, in part, to protect your right to not support their work. If you don't want to post publicly, in support, or against, or someplace in the middle, please feel free to PM me your concerns and I will repost them with spelling corrections, without your name attached.

This is our event, no corporate, government, or vendor/sponsor suggestions are more important than yours. That's what Grassroots is all about.

Please discuss, and keep an eye out for the listing of the Raffle Prizes later.

Regards,
Dale
 

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I think it should just be limited to people who are in attendance. Nothing against the people in the Armed Forces but personally I can't imagine what kind of administrative embarrassment would result from people who registered, bought raffle tickets, canceled registration, then won prizes. That's the one situation that seems unfair to the people who ponied up and made the effort to be there. You know if you could talk some vendors into offering some vouchers or coupons or something like that just to those registered who serve I think that would be cool. As you said, this is grassroots and there's no event without the people on the ground so I think it's really the fair and equitable thing to do by limiting the raffle to attendees. If you aren't getting a financially viable response to the raffle by attendees, then open it wide up to the general public. We wouldn't want poor sales of tickets to discourage another raffle next year.
 

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Mopar Event Specialist
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Discussion Starter #3
LiveWire said:
I think it should just be limited to people who are in attendance. Nothing against the people in the Armed Forces but personally I can't imagine what kind of administrative embarrassment would result from people who registered, bought raffle tickets, canceled registration, then won prizes. That's the one situation that seems unfair to the people who ponied up and made the effort to be there. You know if you could talk some vendors into offering some vouchers or coupons or something like that just to those registered who serve I think that would be cool. As you said, this is grassroots and there's no event without the people on the ground so I think it's really the fair and equitable thing to do by limiting the raffle to attendees. If you aren't getting a financially viable response to the raffle by attendees, then open it wide up to the general public. We wouldn't want poor sales of tickets to discourage another raffle next year.
It will not be open to the unpaid public under any circumstance. If someone registers, buys a ticket, then asks for a refund, they have several problems. First, there are no refunds unless the requirements in the FAQ are met, and second, if he's not there to pick up the check-in packet, he can't be there to claim a prize.

Armed Forces participation is what this thread is about. Someone serving their country may not be able to attend. We are considering allowing them to purchase raffle tickets and have somebody there to claim their prizes for them.

As for potential poor sales, it's all a learning curve... I'm not really concerned.
 

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I'm all for allowing our dedicated armed forces members being part of the raffle. I have a cousin serving in Iraq right now, so I for one am very grateful for the services they are providing for not only us here in the U.S., but to others around the world who need our help.
 

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There will be no shortage of people wanting to buy into this raffle. I have already started setting aside money to buy in many many times. The support for this event from all the vendors and sponsors is simply amazing. We will easily have tens of thousands of dollars worth of raffle prizes to give away. We may need an extra day just to award all the stuff. Keep checking the Raffle items thread as the list will get longer every day.
 

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I don't have any problem with this & think it's a great way to give someone who is currently deployed something to look forwards to/ be excited about. let them still be a part of this event in a small way even though their current obligations will not allow it. Good thinking :thumbsup:
 

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Dale Seeley said:
second, if he's not there to pick up the check-in packet, he can't be there to claim a prize.

We are considering allowing them to purchase raffle tickets and have somebody there to claim their prizes for them.
Won't it be somewhat difficult to authenticate the person in attendance as the official representative of the in-attendant winner? If that winner is deployed you won't be able to contact them to verify I would think. What happens if that person's representative fails to attend the event for any reson?

Come to think of it, what happens to any person who buys a raffle ticket then fails to check in and attend for any reason? Are the tickets only being validated for people who have officially checked-in on the day of the raffle or only at least one day of the event? I assume no refunds will be provided for the purchase of any raffle ticket under any circumstances.

I'm interested in the raffle but there's a small chance I may not be able to make Nationals this year. I don't mean to be challenging you about how this is going to work but rather I'd hate to lose money on raffle tickets on top of my registration. I'd just like to make an as informed purchase as possible.
 

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You must be present to win. Registering, showing up, and then leaving isn't good enough. Since the winners will have the choice of remaining prizes we can not and will not pick for people who are not present.

For the military folks, we will verify they are active duty and deployed. They will need to have a friend or aquantance, who they will designate to us, at the event to pick for them. If they can't comply with the rules then they shouldn't buy a ticket. This will be done at the time they purchase the tickets. They will have to pre-purchase any tickets on the website prior to the event to give us time to verify everything.

The tickets will not be refundable. If you buy them on the website in advance they will be cheaper. However if you're not sure you'll be able to attend you can wait to buy them at the event. They will be more expensive but you wont lose your money if you no show.
 

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Mopar Event Specialist
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Discussion Starter #9
The rules and regulations should be posted on the SRTnationals.org website tonight.

If people can find a loophole and take advantage of it, I'll be surprised, but considering the effort some people will go through to save a dollar on a part, I expect that people will try. Our best defense is requiring that the winners be present at the drawing on Saturday afternoon. The exceptions will be Armed Forces people, and we'll have enough info about them and their designees ahead of time that it is unlikely there will be shenanigans there.

Tickets will be available before the event, and at the event.
 

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What about DOD civillians out and about in support of US forces deployed world wide (iball comes to mind)? I think it is a very nice gesture but not all those who serve strap on a uniform everyday. Many civillians in Iraq keep our vehicles moving and provide all sorts of logistical support.

Do you have to be active duty? What if I am in the Guard and spent the last year in Iraq but now my unit is de-activated. Do I still qualify? What about if I am in now but I ETS (get out) in the next 2 months. I wont still be active when Nationals comes up but I bought my ticket when I was on active duty. Just some questions that may come up.
 

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Discussion Starter #13
COY said:
What about DOD civillians out and about in support of US forces deployed world wide (iball comes to mind)? I think it is a very nice gesture but not all those who serve strap on a uniform everyday. Many civillians in Iraq keep our vehicles moving and provide all sorts of logistical support.

Do you have to be active duty? What if I am in the Guard and spent the last year in Iraq but now my unit is de-activated. Do I still qualify? What about if I am in now but I ETS (get out) in the next 2 months. I wont still be active when Nationals comes up but I bought my ticket when I was on active duty. Just some questions that may come up.

You were banned for a reason.... :eveilgrin

We'll take care of it.... The process won't exclude legitimate requests, it's intended to weed out the cheats, not the heroes. We'll have a nice green lawn.
 

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Mopar Event Specialist
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Discussion Starter #14
The raffle information has been posted on the SRTnationals.org website.

Tickets can now be purchased on the website. Of course I can't confirm the option is available myself, if someone would like to purchase one, please feel free to let me know if there is a problem.

Regards,
Dale
 

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Mopar Event Specialist
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Discussion Starter #15
I seem to have messed up the Raffle Ticket Purchasing process, it's being worked on by people who know what they are doing and are probably going to strip me of my administrative rank...

First I lose the website privs, now this.... pretty soon someone will yank my drivers license too... :lol:
 

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Mopar Event Specialist
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Discussion Starter #16
Someone check to see if the tickets are visible now....

Thanks
 

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Are the tickets going to be actual paper tickets or are you just assigning numbers to people? If you're printing tickets how are we coming into possession of them?
 

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Discussion Starter #19
LiveWire said:
Are the tickets going to be actual paper tickets or are you just assigning numbers to people? If you're printing tickets how are we coming into possession of them?

At registration check in (in July) at the hotel (in July) we will have the list of prepurchased tickets and names, and you'll get them off the roll then (in July).

Tickets puchased at the event (in July) will be distributed when purchased (in July).

See you in Topeka (in July),

Dale :jester:
 

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in JULY????

I've been telling all the SDAC folks it was this month!! :crying:


j/k :jester:

Barry
 
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